Proposal Specialist (Cleveland)
Chagrin Valley Engineering, Ltd. is seeking a highly motivated Proposal Specialist to join our diverse team of professionals.
The Proposal Specialist plays a critical role in supporting CVE’s pursuit efforts by developing clear, compelling, and high-quality proposals and associated materials. This position collaborates with technical staff to organize information, craft persuasive content, and produce well-designed, compliant submittals that reflect CVE’s standards. Exceptional attention to detail, strong writing and editing skills, and the ability to manage multiple deadlines are essential to success in this role.
Education/Certifications/Experience/Skills
Bachelor's Degree in Communications, Journalism, Marketing, English or Business required.
More than five (5) years in proposal development with experience in the A/E/C industry highly preferred.
Proficiency in Adobe InDesign, Photoshop, and Illustrator is preferred.
Extensive knowledge of Microsoft Word, Excel, and PowerPoint.
Experience in proposal planning, coordination and production.
Ability to manage multiple deadlines, work independently, and collaborate with cross-disciplinary teams.
Strong writing, editing, and proofreading skills with the ability to clearly communicate technical concepts.
Familiarity with transportation/municipal/water resources facets of civil engineering and surveying services is preferred.
Excellent verbal and written communications skills are critical.
Must be flexible with work schedule and able to adjust to multiple and concurrent deadlines.
Strong organizational skills and attention to detail.
Dedication to completing high-quality work and meeting deadlines.
Maintain a high level of professionalism.
Job Responsibilities
Lead the preparation of SOQs and proposals for transportation, multi-modal and water resources infrastructure design projects.
Coordinate with project managers, engineers, and survey staff to gather technical content to generate project descriptions, resumes, and other required information.
Develop, edit, and format written content, ensuring clarity, accuracy, compliance with RFQ/RFP requirements, and alignment with the firm’s brand and messaging.
Manage proposal schedules, including internal deadlines, review cycles, and final production milestones.
Prepare supporting materials such as project sheets, staff bios, cover letters, organizational charts, and graphics.
Develop and maintain a proposal content library, including resumes, project descriptions, graphics, boilerplate text, and firm qualifications.
Ensure quality control across all submittals, including proofreading, formatting consistency, and adherence to submission specifications.
Coordinate with subconsultants, collecting content such as resumes, project sheets, and scope narratives.
Support marketing efforts such as conference attendance, presentations, and collateral updates as needed.
Prepare high quality proposals and marketing materials, working with CVE technical, marketing, and graphics staff and teaming partners.
Write new material, rewrite existing material to emphasize sales themes, and collect and compile information from other authors. Interview staff to customize resumes and project descriptions to meet proposal requirements and messaging.
Implement proposal best practices on every proposal effort undertaken.
Implement strategies to elevate CVE’s brand and technical talent with industry associations, and plan and fulfill conference sponsorship benefits, as needed.
Chagrin Valley Engineering, Ltd. is a civil and environmental engineering and surveying firm that provides public and private clients with solutions to meet infrastructure challenges. Since 1996, we have built a strong reputation for delivering smart, practical, and creative designs, driven by a collaborative, multi-disciplined team of engineers, environmental scientists, surveyors, and GIS specialists. Our expertise and experience spans transportation engineering, land surveying, water resources, and municipal engineering, where we deliver a full-service experience and provide cost-effective, constructible designs that align with each client’s budget and long-term goals.
Quality is at the heart of everything we do, and at CVE, you’ll discover a professional and supportive working environment where your ideas are valued, your growth is encouraged, and your contributions make a meaningful impact on infrastructure solutions for the clients and communities we serve. We invest in our people, providing mentorship, training, and opportunities to take on new challenges. This drives our success, which is rooted in teamwork, integrity, and commitment. As our firm continues to expand, we’re looking for passionate professionals who are ready to grow with us.